The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 3.8 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis with an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
The Budget Officer assist the Budget Manager in preparation, revision and maintenance of the country office grants financial internal and external reporting requirements and deadlines as required specified by the IRC and the country office donors
1) Budgeting and Reporting:
a) Preparation of all budgets versus actual reports on a monthly basis in donor currency to ensure maximum utilization of budgeted amounts. Provide recommendations for budget realignments as required.
b) Consolidate and update grants spending plans information from program and finance departments on a monthly basis and to propose and prepare budget revisions as necessary.
c) Preparation of the required donor financial reports for Budget Manager review.
d) Assists in the preparation, revision and maintenance of country office detailed Operating Budget.
e) Preparation and revision of grant budget proposals.
f) Working with program staff in preparing and/or revising grants budgets to support new proposals or realignments to ensure adequate coverage of country office activities, operating costs and headquarters costs.
g) Preparation of US federal funding Letter of Credit –LOC report to HQ to ensure accurate appropriate balances are included to facilitate grants implementation.
h) Assist in the development and preparation of Shared Program Cost allocation processes and methodology for overarching costs that comply with donor regulations on allowable costs
i) Assist in Preparation of the monthly timesheet planning guidance worksheet to be sent to country office supervisors.
j) Ensure the completeness of the grants financial documentation of the grant files.
2) Staff Training:
a) Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and spending plans reports.
a) Report any violations of the IRC Way: Professional Code of Conduct.
b) Perform other duties as may be assigned by your supervisor.
Key Working Relationships:
Position Reports to: Budget Manager, Budgeting and Planning
Position directly supervises: Budget Manager
Indirect Reporting: FC
Other Internal and/or external contacts: Program and Support departments
Education: Bachelor’s degree in accounting, finance or business administration
Work Experience: At least 3 year experience in accounting practice and budget preparation
Demonstrated Skills and Competencies:
Demonstrated ability to prepare budgets and manage project finances.
Effective time management skills
Ability to manage multiple tasks and meet regular deadlines
Ability to work with complicated Excel spreadsheet; ability to work with Pivot tables and working with Macros in Excel.
Reporting and presentation skills
Accounting package knowledge (SUN system) will be an added advantage.
The candidate should be mature and comfortable in a multi-cultural work environment, work well in and promote teamwork and able to handle pressure with professional grace.
Language Skills: Very good English communication skills
Working Environment: Standard office work environment