Eleman Aranıyor, iş ilanı, IRC is looking for an Admin Assistant
Job Title Admin Assistant
Band Level Grade 9B
Department Turkey Program / Protection
Location Reyhanlı, Turkey
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
Founded in 1933, the International Rescue Committee is a prominent international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.
Working in coordination with the humanitarian community, IRC currently addresses the needs of war-affected Syrians from several operational bases in the region. Our activities focus primarily on the supply of vital medications and medical equipment, non-food items, water and sanitation, education and child protection and form part of an over-arching humanitarian response in the region that seeks to assist refugees, IDPs and war-affected Syrians survive conflict and displacement.
SCOPE OF WORK:
Under the supervision of the Reyhanlı Center Manager, this position will oversee all aspects of administrative tasks for the Reyhanli Youth Center. This position will supervise the Center cleaner and officer helper.
Manages Youth Center Cleaner and Office Helper; Set clear performance objectives for staff ensuring quality of work, timeliness, and schedules.
Ensure all center staff timesheets are received in a timely manner and shared with appropriate managers.
In coordination with the Reyhanli Supply Chain Officer, oversee daily movement plan and vehicle schedules in Reyhanlı.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; raising purchase requests and tracking progress; verifying receipt of supplies.
Maintain equipment and furniture inventories; ensure that assets and property are managed and tracked according to IRC policy; Monitor security of Youth Center’s storage and supplies.
Liaise with Supply Chain on all logistical processes, including fleet/transport and procurement
Liaise with Finance Department on all financial approvals related to procurement and advances ensuring accuracy of documentation and timeliness of processing
Maintain proper filing system.
Provide information by answering questions and requests as needed.
Following up on Center repairs and maintenance as needed.
Ensure Center is kept clean and orderly.
Cover for reception area as required.
Handling all other administrative tasks as required and requested by the Center Manager.
Key Working Relationships:
Position Reports to: Reyhanlı Center Manager
Position directly supervises: Cleaner and Office Helper
Education: Degree or certification in Management and/or Administrative field
Work Experience: Minimum of 3 years of professional administrative or related expertise.
Language Skills: Good command of English language and Turkish (spoken and written). Position is open to Turkish Nationals only.
Computer Skills: Good Computer Skills required – Windows and MS Office, Excel is a must.
Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously.
Ability to work under pressure and to meet deadlines.
Willingness to put in extra hours as required.
Good team player.
Working Environment: The Admin Assistant will be based in Reyhanlı, Hatay.