The primary responsibility of the Assistant Finance Officer (AFO) is to ensure proper electronic and paper filing of financial support documentation in line with CRS archiving protocols. The AFO may also be asked to provide support for financial bookkeeping and support finance department daily work.
Soft and electronic filling archiving:
Collect all approved and paid vouchers and file them in the “documents for processing” binder on a daily basis;
After journals are approved and posted, file the journals as per CRS archiving protocol;
Prepare the labelling for the files and boxes;
Scan and send archived files to the storage location on a weekly basis;
Provide sequel naming and filing for electronic copies of documents in line with CRS archiving protocols;
Keep hardcopy records in order before and after scanning;
Maintained and update the records retention list and submit the report to FM on a monthly basis;
Update and maintain the electronic archive regarding to the department archiving system;
Update the “tenders” folder from Finance shared with each new tender set.
Support to financial bookkeeping as needed
Provide support for Cash payments process;
Take the custody of OCH if requested by CR;
Review the OCH payments;
Be responsible for weekly OCH count and documentation;
Cancel all financial documents (stamp “PAID”) after they are paid to avoid future use;
Receive and deliver supporting documents from and to other departments;
Keep the payment tracker for documents submitted to finance for payments through bank (the tracker should indicate the date of approval, the date of submission to finance and actual date of the payment);
Be responsible for preparing PRFs for finance department needs and follow-up with the procurement department on the status of submitted PRFs;
As directed by supervisor to provide support on scanning other CRS documents;
Any other responsibilities as delegated by the Finance Manager.
KEY WORKING RELATIONSHIPS:
Internal: Finance team, Operations and Programing teams in Antakya office
Prior experience working within Finance department will be an advantage;
Understanding of the local payment systems/requirements;
Good English-language communication skills (verbal and written);
Proficient in MS office suite including Word, Excel, Outlook, and Adobe Acrobat;
Experience with IT equipment for scanning, such as multi-function printers and relevant smartphone applications.
Bachelor’s degree or technical institute degree in finance or other relevant topic.
Organized and attentive to details
Discrete and able to maintain confidentiality
Ability to work under pressure
Must be able to multi-task and respond to changing priorities
Ability to work with a variety of different types of people/groups
Ability to work independently and as member of a team
Able to accomplish job tasks in accurate and timely manner
Excellent time-planning skills
Position requires to be based in Antakya, Turkey.
How to Apply? Please send in your Motivation letter with an attached copy of your personal resume to the e-mail Address: email@example.com
Deadline for applications is 07th October 2016 and please add put the Subject on your e-mail as Finance Assistant. We would like to inform you that only shortlisted candidates will be contacted by HR Department. Thank you very much for your application.