iş FIRSATI, iMC is looking for Finance Officer Grants
Job Title, Finance Officer Grants
Duty Station, Antakya, Gaziantep, Turkey
Application closing date 27 March 2016
ESSENTIAL JOB DUTIES SCOPE OF WORK
The Finance Officer will assist program teams in the overall administrative and financial management of the projects including assisting budget preparations, budgeted versus spending analysis, costs allocations for shared expenses, provide suggestions on budget re-alignments, no-cost or cost extensions or spend out plans and any other analysis required by the country management team needed for decision making.
The tasks include and are not limited to:
a) Assist in budgets development for the new projects as per project proposals and activities suggested.
b) Assist in preparation of final budgets and budget notes in IMC and donors’ formats and seek HQ approval prior donor submission.
c) Ensure that all relevant costs are accurately budgeted and estimated as per prices/costs received from the procurement department.
d) Ensure that all other costs relevant to HQ such as audit, security, backstopping are included and budgeted as per internal guidelines.
e) Assist in preparation budget re-alignments and re-evaluations and share timely information with the relevant staff.
f) In coordination with Split Finance office assist to prepare Chart of Account for new budgets and share information with relevant staff after HQ approval.
g) Assist in preparation, organize and conduct grants start up meeting with program, logistics, HR and security departments.
BUDGETS VS ACTUAL
a) Closely monitor procurements/payments for each project ensuring correct allocations to accounts and project codes.
b) Liaise with procurement department on status of deliveries of major procurements and timely share information with the country management team.
c) Assist in preparation and share provisional and final pipeline analysis with the country management teams.
d) Assist in preparation and share funding analysis once a month with the country management team. Funding analysis needs to include suggestions of budget re-alignments, flexibility, over or underspent.
e) Work closely with the sector coordinators/program managers with regards to work plans, procurement plans and estimations for pending period.
INTERNATIONAL AND NATIONAL STAFF ALLOCATIONS
a) Work closely with the sector coordinators/program managers and HR on staffing plans.
b) Assist in preparation and share monthly list of estimated international staff time and effort allocation with the country management team.
c) Maintain international staff coverage analysis and ensure all staff are adequately covered from the current projects.
d) Assist in preparation exposure/shortfall analysis for international staff not covered by the ongoing projects.
KEY OF ALLOCATION
a) Assist in preparation monthly key of allocation according available funding and budgeted coverage for the shared costs.
b) Share the key of allocation timely with the finance department in order to ensure accurate allocation of shared costs.
c) Work closely with logistics department on monthly vehicle expenses allocation, offices, warehouses and guesthouse rentals allocations.
d) Maintain lists of all premises with all details as per IA ICQ Schedule.
a) Assist in keeping and maintenance all grant files documents in electronic and hard copies.
a) Assist in Ensuring compliance with the country laws, donor rules and regulations and internal policies and procedures.
b) Assist in application and compliance to all security protocols and policies
c) Works closely with security/compliance department and other department in detecting and reporting any funds diversion or its possibility
Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree.
Minimum 3-5 years experience in a non-profit organization or equivalent experience, training and education
Extensive experience in the administrative and financial analysis of overseas programs at the management level
Extensive experience in working with computerized accounting systems
Comprehensive knowledge and working experience with USAID, EU, DFID and other donors
Strong writing and presentation skills
Fluency in English and Turkish
Applications should include a detailed CV and a cover letter should be submitted in English with the subject title to following email address, respectively: