iş FIRSATI, IRC is looking for Assistant Finance Controller
Job Title Assistant Finance Controller
Band / Level / Grade: 6B
Location: Antakya, Turkey
Background/IRC Summary: The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 3.8 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis with an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
The IRC/Turkey team is currently implementing health, economic recovery and development, protection, education and water and sanitation programming in Syria as well as protection and education programming in Turkey. The Grants Coordinator will oversee the country grants management for over $40million USD inside Syria and $2million USD inside Turkey.
Job Overview/Summary: The Assistant Finance Controller assists the Country Office Finance Controller by managing the day-to-day operations of the accounting unit. The AFC is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures.
Specific responsibilities within each functional area are as follows:
Responsible for review and finance verification for documents and vouchers submitted to finance, to ensure that:
The IRC policies and donor regulations are adhered to.
Expenses are allowable, allocable and reasonable as per specific donor regulations.
The charging codes for payments submitted are correct.
The calculations are correct (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments).
The relevant supporting documents are attached.
Cash/Bank – Processing
Supervision of the processing of bank and cash transactions and ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
Liaison with bank officials to resolve problems or facilitate improved service.
Ensure that the country program cash forecasts and CTR reports are accurate by working with Finance Manager, field and program coordinators to help them develop more accurate cash forecasts of their program needs.
Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements
Supervising the review of the national payroll report ensuring accuracy and standard financial controls are maintained
Review the preparation of the monthly international and national staff payroll accounting entries including salary allocations.
Liaison with the revenue department to ensure compliance with income tax and other related tax regulations
Training and Staff Management:
Assist in providing training and support for the country office program and operational staff on the IRC Finance policies; accounting procedures and requirements, assists the staff in finance related issues and activities.
Assist the Finance Controller with new staff orientations as required
Preparation of written field trip reports after the field office visit, for review by the Finance Controller which identifies key issues during the field trip visits and provide follow-up recommendations for improving control processes or procedures.
Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.
Balance Sheet Accounts
Monitor the follow-up of the staff, vendor advances and other balance sheet items before month end.
Ensuring differences or discrepancies are brought to the attention of the FC and FMs and that appropriate action is taken.
Recommending standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.
Assist Budget Manager in preparation of draft donor reports for review by the Finance Controller
Analysis of actual to budget results to identify problems in accounting or compliance
Identification of procedural or training issues to be addressed to improve the quality of report data.
Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
Assisting in the Country Financial monthly reports closing procedure with preparation and reviewing reports for posting to financial system.
Performing the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
Production of required monthly and adhoc reports including the country program monthly financial management report.
Assist the Finance Controller in internal and external audit.
Perform other duties, as appropriate or requested by the Finance Controller.
Reviews of controls and monitoring of compliance with established procedures.
KEY WORKING RELATIONSHIPS
Position reports to: Finance Controller
Position directly supervises: Finance Manager Treasury and Finance Manager Turkey programs
External to the Country Office: Regional Controller, Country Director Auditor and Compliance Coordinator; Deputy Directors and other key Program Staff.
External to IRC: Banking staff and local government staff (taxation and regulation related)
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Bachelors degree in Accounting, Business Administration, Commerce or Finance;
Recognized professional certificate in accounting (CIMA or equivalent certification would be preferred);
Minimum of five (5) years of accounting experience and three (3) year direct supervisory experience;
Experienced with various computer and financial related software (spreadsheets, accounting packages).
Comfortable making decisions;
Excellent negotiation skills plus negotiation experience;
Strong planning, organizational and interpersonal skills;
Ability to respond to changing priorities;
Ability to work independently while being a strong team player, be proactive and to self-initiate;
Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
Excellent communication skills, verbally and in writing, in English;
Strong commitment to IRC’s mission, purpose and values
Working Environment: The position will be based in Antakya, Turkey with frequent travel within Turkey and occasionally to other countries in the region where IRC has operations.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Syria Response Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.